PTA Executive Board

PTA POSITIONS AND DESCRIPTIONS (1 YEAR TERM)

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President (up to 3 people can share position)

• Preside at PTA general meetings and executive board meetings. Prepare meeting agendas

• Provide leadership for the executive board and general membership. Delegate, coordinate, and monitor the work of the executive board officers and standing committees.

• Serve as spokesperson for parents in discussions with Principal about parent concerns and school-wide initiatives. Serve as liaison to teachers and staff.

• Encourage parent involvement and set the tone for maximum membership participation.

• Represent PTA at monthly SLT, Safety Committee, and Dist. 3 Presidents’ Council meetings

• Remain accountable to the executive board and general membership

• Help oversee fundraising efforts.

• Oversee and approve all school-event flyers.

• Co-sign PTA checks

• Assist with the June transfer of all PTA records to the incoming executive board.

 

Recording Secretary (up to 2 people can share position)

• Record motions, votes, decisions, financial activity, reports, and discussions at all meetings.

• Prepare minutes for distribution at each meeting.

• Maintain all PTA records in a secure location on school premises.

• Assist with the June transfer of records.

 

Treasurer (1 person)

• Account for all income and expenses of the PTA.

• Provide an accurate monthly treasurer’s report and distribute copies at all PTA meetings to inform the parent body of all fundraising activities and expenditures.

• Pay bills and make reimbursements for PTA-related expenses.

• Co-sign all PTA checks and make deposits into PTA bank account.

• Submit an Interim Financial Report to the Principal before February.

• Prepare a proposed budget for approval by the membership in the spring.

• Transfer records to the incoming treasurer in June.

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Assistant Treasurer (1 person)

• Assist the Treasurer as needed

 

VP Communications (up to 2 people can share position)

• Lead efforts to get news to parents via PTA newsletter. 

• Maintain and update web site and web site calendar

• Prepare PTA promotional materials such as flyers, banners

 

VP Fundraising (up to 2 people can share position)

• Coordinate fund-raising events and annual appeal.

 

VP Facilities/Equipment (up to 2 people can share position)

• Arrange for permits, supplies, and equipment for PTA events.

• Work with custodial staff on PTA events.

• Coordinate with Principal on school facilities/equipment needs to be funded by PTA

 

VP Participation/Membership (up to 2 people can share position)

• Spearhead community-building among parents. 

• Outreach to parents to volunteer. 

• Help run events.

 

Corresponding Secretary (up to 2 people can share position)

• Create and send out monthly PTA meeting announcements and flyers.

• Create PTA correspondence such as thank you letters.

 

Delegate to Community Education Council for District 3 (1 person)

• Attend CEC meetings and report back to the executive board.

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SLT Positions: 2-year term  (up to 6 people)

The SLT - School Leadership Team - is a collaborative team of parents, teachers, and the principal that helps determine the school's overall educational vision and priorities/goals. Parent representatives' duties include: Attend monthly meetings. Participate in SLT committees. Communicate with parents about the SLT’s work. Bring concerns from the program (e.g., dual language, gen. ed., ICT, G&T) to SLT. Time commitment: At least 30 hours over the course of the year.

 

Parent Representatives:

At-Large

Dual Language

General Education

Integrated Co-Teaching

Gifted & Talented